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import re
import subprocess
import tempfile
import zipfile
import csv
from datetime import datetime
from io import StringIO
from difflib import SequenceMatcher
import gradio as gr
from docx import Document
TEMPLATE_PATH = "Fee-Note-Template.docx"
ADDRESSES_PATH = "Solicitors-Addresses.txt"
# ── Solicitor address loading & fuzzy matching ──────────────────────────────
def load_solicitor_addresses():
"""
Parse Solicitors-Addresses.txt → dict of {canonical_name: address}.
Also builds a lookup index keyed by normalised name for fuzzy matching.
"""
addresses = {}
if not os.path.exists(ADDRESSES_PATH):
return addresses
with open(ADDRESSES_PATH, "r", encoding="utf-8") as f:
content = f.read()
blocks = content.strip().split("\n\n")
for block in blocks:
lines = block.strip().split("\n")
if not lines:
continue
firm_name = lines[0].strip()
address = ""
for line in lines[1:]:
if line.strip().startswith("Address:"):
address = line.replace("Address:", "").strip()
break
if firm_name and address:
addresses[firm_name] = address
return addresses
# Common legal entity suffixes to strip for matching purposes
_LEGAL_SUFFIXES = re.compile(
r"\b(llp|llc|ltd|limited|plc|dac|clg|lp|inc|incorporated|solicitors?)\b",
re.IGNORECASE,
)
def normalise_firm_name(name):
"""
Normalise a firm name for comparison:
- lowercase
- '&' ↔ 'and'
- strip punctuation (dots, commas, apostrophes)
- strip common legal suffixes (LLP, Ltd, Solicitors, etc.)
- collapse whitespace
"""
s = name.lower().strip()
# Normalise ampersand ↔ 'and'
s = s.replace(" & ", " and ").replace("&", " and ")
# Strip common punctuation
s = re.sub(r"[.,;:'\u2018\u2019\u201C\u201D\"()]+", "", s)
# Strip legal suffixes (LLP, Ltd, Solicitors, etc.)
s = _LEGAL_SUFFIXES.sub("", s)
# Collapse whitespace
s = re.sub(r"\s+", " ", s).strip()
return s
def find_solicitor(input_name, addresses_dict):
"""
Try to match input_name against canonical solicitor names.
Returns (canonical_name, address) or raises ValueError.
Matching strategy (in order):
1. Exact match (case-insensitive)
2. Normalised exact match (& ↔ and, strip punctuation)
3. Substring containment (either direction)
4. Token overlap ≥ 70%
5. SequenceMatcher ratio ≥ 0.80
"""
if not input_name:
raise ValueError("Solicitor name is empty")
# 1. Exact case-insensitive
for canonical, addr in addresses_dict.items():
if input_name.lower() == canonical.lower():
return canonical, addr
# 2. Normalised exact
input_norm = normalise_firm_name(input_name)
for canonical, addr in addresses_dict.items():
if input_norm == normalise_firm_name(canonical):
return canonical, addr
# 3. Substring containment
for canonical, addr in addresses_dict.items():
canon_norm = normalise_firm_name(canonical)
if input_norm in canon_norm or canon_norm in input_norm:
return canonical, addr
# 4. Token overlap
input_tokens = set(input_norm.split())
best_overlap = 0
best_match = None
for canonical, addr in addresses_dict.items():
canon_tokens = set(normalise_firm_name(canonical).split())
if not canon_tokens:
continue
overlap = len(input_tokens & canon_tokens) / max(len(input_tokens), len(canon_tokens))
if overlap > best_overlap:
best_overlap = overlap
best_match = (canonical, addr)
if best_overlap >= 0.70 and best_match:
return best_match
# 5. SequenceMatcher
best_ratio = 0
best_match = None
for canonical, addr in addresses_dict.items():
ratio = SequenceMatcher(None, input_norm, normalise_firm_name(canonical)).ratio()
if ratio > best_ratio:
best_ratio = ratio
best_match = (canonical, addr)
if best_ratio >= 0.80 and best_match:
return best_match
# No match — build helpful error
# Show top 3 closest matches
scored = []
for canonical in addresses_dict:
ratio = SequenceMatcher(None, input_norm, normalise_firm_name(canonical)).ratio()
scored.append((canonical, ratio))
scored.sort(key=lambda x: x[1], reverse=True)
suggestions = [f" • {name} ({ratio:.0%})" for name, ratio in scored[:3]]
raise ValueError(
f"Solicitor '{input_name}' not found.\n"
f"Closest matches:\n" + "\n".join(suggestions) + "\n\n"
f"You can add this firm using the 'Add New Solicitor' section below."
)
# ── Cross-run text replacement ──────────────────────────────────────────────
def replace_in_paragraph(paragraph, old_text, new_text):
"""
Replace text across runs in a paragraph while preserving formatting
of the first run. Handles placeholders split across multiple runs.
"""
full_text = paragraph.text
if old_text not in full_text:
return False
new_full = full_text.replace(old_text, new_text)
runs = paragraph.runs
if not runs:
return False
# Preserve first run's formatting, put all text there, clear the rest
runs[0].text = new_full
for r in runs[1:]:
r.text = ""
return True
def apply_replacements(doc, replacements):
"""Apply all replacements across paragraphs and table cells."""
for old, new in replacements.items():
# Top-level paragraphs
for p in doc.paragraphs:
replace_in_paragraph(p, old, new)
# Table cells
for table in doc.tables:
for row in table.rows:
for cell in row.cells:
for p in cell.paragraphs:
replace_in_paragraph(p, old, new)
# ── VAT alignment fix ───────────────────────────────────────────────────────
def fix_vat_alignment(doc):
"""
After replacements, the VAT amount can end up on a different visual line
than the '+VAT @ 23%' label because the description text wraps.
Fix: set the amount cell to bottom-vertical-align and rebuild it with
just three paragraphs (net → spacer → VAT). The VAT amount then sits
at the bottom of the cell, beside the '+VAT @ 23%' label.
"""
from docx.oxml.ns import qn
ns = {'w': 'http://schemas.openxmlformats.org/wordprocessingml/2006/main'}
for table in doc.tables:
for row in table.rows:
cells = row.cells
# Find the description cell that contains '+VAT @ 23%'
desc_cell = None
for cell in cells:
for p in cell.paragraphs:
if '+VAT @' in p.text:
desc_cell = cell
break
if desc_cell:
break
if not desc_cell:
continue
# Find the amount cell (different element from desc_cell, contains €)
amt_cell = None
for cell in cells:
if cell._element is desc_cell._element:
continue
for p in cell.paragraphs:
if '€' in p.text:
amt_cell = cell
break
if amt_cell:
break
if not amt_cell:
continue
# Extract net and VAT amounts
amt_paras = amt_cell._element.findall('w:p', ns)
net_text = None
net_para_ref = None
vat_text = None
vat_para_ref = None
for p in amt_paras:
text = ''.join(t.text or '' for t in p.findall('.//w:t', ns)).strip()
if '€' in text and net_text is None:
net_text = text
net_para_ref = p
elif '€' in text:
vat_text = text
vat_para_ref = p
if not net_text or not vat_text:
continue
# ── Set bottom vertical alignment on the amount cell ──
tcPr = amt_cell._element.find('w:tcPr', ns)
if tcPr is None:
tcPr = amt_cell._element.makeelement(qn('w:tcPr'), {})
amt_cell._element.insert(0, tcPr)
# Remove any existing vAlign
for old_va in tcPr.findall('w:vAlign', ns):
tcPr.remove(old_va)
vAlign = tcPr.makeelement(qn('w:vAlign'), {qn('w:val'): 'bottom'})
tcPr.append(vAlign)
# ── Rebuild cell paragraphs: net → spacer → VAT ──
for p in amt_paras:
amt_cell._element.remove(p)
def _make_centered_para(text, fmt_ref):
"""Create a centered paragraph with the given text, copying run formatting."""
p = amt_cell._element.makeelement(qn('w:p'), {})
pPr = p.makeelement(qn('w:pPr'), {})
jc = pPr.makeelement(qn('w:jc'), {qn('w:val'): 'center'})
pPr.append(jc)
p.append(pPr)
r = p.makeelement(qn('w:r'), {})
if fmt_ref is not None:
orig_runs = fmt_ref.findall('.//w:r', ns)
if orig_runs:
rPr = orig_runs[0].find('w:rPr', ns)
if rPr is not None:
r.append(rPr.__deepcopy__(True))
t = r.makeelement(qn('w:t'), {})
t.text = text
t.set(qn('xml:space'), 'preserve')
r.append(t)
p.append(r)
return p
# Para 0: net amount
amt_cell._element.append(_make_centered_para(net_text, net_para_ref))
# Para 1: empty spacer
amt_cell._element.append(amt_cell._element.makeelement(qn('w:p'), {}))
# Para 2: VAT amount
amt_cell._element.append(_make_centered_para(vat_text, vat_para_ref))
return # done — only one such row per fee note
# ── PDF conversion ──────────────────────────────────────────────────────────
def convert_docx_to_pdf(docx_path, output_dir):
"""
Convert a .docx to .pdf using LibreOffice.
Returns the path to the generated PDF.
"""
try:
subprocess.run(
[
"libreoffice", "--headless", "--norestore",
"--convert-to", "pdf",
"--outdir", output_dir,
docx_path,
],
capture_output=True,
timeout=30,
check=True,
)
pdf_name = os.path.splitext(os.path.basename(docx_path))[0] + ".pdf"
pdf_path = os.path.join(output_dir, pdf_name)
if os.path.exists(pdf_path):
return pdf_path
except Exception:
pass
return None
# ── Date formatting ─────────────────────────────────────────────────────────
def format_date_for_fee_note(dt=None):
"""
Format date as '6 March 2026' (no leading zero on day).
"""
if dt is None:
dt = datetime.today()
return f"{dt.day} {dt.strftime('%B')} {dt.year}"
# ── Main generation logic ───────────────────────────────────────────────────
def generate_batch_fee_notes(csv_text):
"""
Process pipe-delimited input and generate fee note DOCX + PDF files.
Required columns:
filename | solicitor_name | case_record | case_name | description | net_amount
"""
addresses_lookup = load_solicitor_addresses()
if not csv_text.strip():
raise gr.Error("Input is empty. Please paste at least one row of data.")
# Check if user included a header row
lines = csv_text.strip().split("\n")
first_line_lower = lines[0].lower()
has_header = "filename" in first_line_lower and "solicitor" in first_line_lower
if not has_header:
# Prepend the header row automatically
csv_text = "filename | solicitor_name | case_record | case_name | description | net_amount\n" + csv_text
csv_reader = csv.DictReader(
StringIO(csv_text),
delimiter="|",
quotechar='"',
)
if not csv_reader.fieldnames:
raise gr.Error("Could not parse input. Check the format and try again.")
csv_reader.fieldnames = [h.strip() for h in csv_reader.fieldnames]
required_cols = {"filename", "solicitor_name", "case_record", "case_name", "description", "net_amount"}
provided_cols = set(csv_reader.fieldnames)
if not required_cols.issubset(provided_cols):
missing = required_cols - provided_cols
raise gr.Error(
f"Missing required columns: {', '.join(missing)}\n"
f"Required: filename | solicitor_name | case_record | case_name | description | net_amount"
)
if not os.path.exists(TEMPLATE_PATH):
raise gr.Error(
f"Template '{TEMPLATE_PATH}' not found. "
f"Please upload Fee-Note-Template.docx to the Space."
)
tmpdir = tempfile.mkdtemp()
output_files = []
today_str = format_date_for_fee_note()
errors = []
rows = list(csv_reader)
if not rows:
raise gr.Error("No data rows found. Please check your input.")
for row_num, row in enumerate(rows, start=1):
try:
row = {k: (v.strip() if v else "") for k, v in row.items()}
filename = row["filename"].strip()
if not filename:
errors.append(f"Row {row_num}: filename is empty, skipped.")
continue
fee_note_number = filename
docx_name = filename if filename.endswith(".docx") else filename + ".docx"
solicitor_name = row["solicitor_name"].strip()
canonical_name, address = find_solicitor(solicitor_name, addresses_lookup)
# Parse net amount
raw_net = row["net_amount"].replace("€", "").replace(",", "").strip()
if not raw_net:
errors.append(f"Row {row_num}: net_amount is empty, skipped.")
continue
net_value = float(raw_net)
vat_value = round(net_value * 0.23, 2)
gross_value = round(net_value + vat_value, 2)
net_str = f"€{net_value:,.2f}"
vat_str = f"€{vat_value:,.2f}"
gross_str = f"€{gross_value:,.2f}"
# Load template and apply replacements
doc = Document(TEMPLATE_PATH)
replacements = {
"[Insert Todays Date Here]": today_str,
"[Insert Solicitor Here]": canonical_name,
"[Insert Address Here]": address,
"[Insert Case Record Number]": row["case_record"].strip(),
"[Insert Case Name]": row["case_name"].strip(),
"[Insert Description]": row["description"].strip(),
"[Insert Net Amount]": net_str,
"[Insert VAT at .23% of Net Amount]": vat_str,
"[Insert Gross Here]": gross_str,
"[Insert Number Here]": fee_note_number,
}
apply_replacements(doc, replacements)
fix_vat_alignment(doc)
docx_path = os.path.join(tmpdir, docx_name)
doc.save(docx_path)
output_files.append((docx_name, docx_path))
# Convert to PDF
pdf_path = convert_docx_to_pdf(docx_path, tmpdir)
if pdf_path:
pdf_name = os.path.splitext(docx_name)[0] + ".pdf"
output_files.append((pdf_name, pdf_path))
except ValueError as e:
errors.append(f"Row {row_num}: {str(e)}")
except Exception as e:
errors.append(f"Row {row_num}: unexpected error — {str(e)}")
if not output_files:
error_msg = "No fee notes were generated.\n\n" + "\n".join(errors) if errors else "No fee notes were generated."
raise gr.Error(error_msg)
# Create zip
zip_path = os.path.join(tmpdir, "Fee-Notes.zip")
with zipfile.ZipFile(zip_path, "w", zipfile.ZIP_DEFLATED) as zf:
for display_name, file_path in output_files:
zf.write(file_path, arcname=display_name)
status_parts = [f"Generated {len([f for f in output_files if f[0].endswith('.docx')])} fee notes (DOCX + PDF)."]
if errors:
status_parts.append("\n**Warnings:**\n" + "\n".join(f"- {e}" for e in errors))
return zip_path, "\n".join(status_parts)
# ── Add new solicitor ───────────────────────────────────────────────────────
def add_solicitor(firm_name, firm_address, firm_domain, firm_email_notes):
"""Append a new solicitor to Solicitors-Addresses.txt."""
if not firm_name.strip():
raise gr.Error("Firm name is required.")
if not firm_address.strip():
raise gr.Error("Address is required.")
block = f"\n\n{firm_name.strip()}\nAddress: {firm_address.strip()}"
if firm_domain.strip():
block += f"\nDomain: {firm_domain.strip()}"
if firm_email_notes.strip():
block += f"\nEmail return always: {firm_email_notes.strip()}"
with open(ADDRESSES_PATH, "a", encoding="utf-8") as f:
f.write(block + "\n")
# Reload and return updated list
addresses = load_solicitor_addresses()
firms_list = "\n".join(f"• {name} — {addr}" for name, addr in sorted(addresses.items()))
return f"Added **{firm_name.strip()}** successfully.\n\n**Current firms ({len(addresses)}):**\n{firms_list}"
def get_current_firms():
"""Return formatted list of current firms."""
addresses = load_solicitor_addresses()
if not addresses:
return "No firms loaded. Check that Solicitors-Addresses.txt exists in the Space."
return "\n".join(f"• **{name}** — {addr}" for name, addr in sorted(addresses.items()))
# ── Gradio UI ───────────────────────────────────────────────────────────────
with gr.Blocks(title="Fee Note Generator", theme=gr.themes.Soft()) as demo:
gr.Markdown(
"""
# Fee Note Generator
Paste pipe-delimited fee note data below. Each row generates a DOCX and PDF fee note from your template.
**Format** (header row is optional — it will be added automatically if missing):
```
filename | solicitor_name | case_record | case_name | description | net_amount
```
- **filename**: becomes the file name and fee note number (e.g. `20264402` → `20264402.docx` / `.pdf`)
- **solicitor_name**: matched against the solicitor directory (fuzzy matching handles minor variations)
- **net_amount**: numeric, e.g. `200` or `1000.00` — VAT (23%) and gross are calculated automatically
- **Date**: today's date is inserted automatically
"""
)
with gr.Row():
csv_input = gr.Textbox(
lines=14,
label="Pipe-delimited input",
placeholder=(
"20264402 | O'Connor LLP | 2023/00700 | Permanent TSB PLC v Jeffrey Barrett | "
"Attendance, Limerick Circuit Court County Registrar 6.3.26, adjourned | 200\n"
"20264403 | Beauchamps LLP | 2023/00538 | Pepper Finance v Lynch | "
"Attendance, Limerick Circuit Court County Registrar 6.3.26, adjourned | 200"
),
)
with gr.Row():
run_button = gr.Button("Generate Fee Notes", variant="primary", size="lg")
with gr.Row():
output_zip = gr.File(label="Download fee notes (.zip)")
status_output = gr.Markdown(label="Status")
run_button.click(
fn=generate_batch_fee_notes,
inputs=[csv_input],
outputs=[output_zip, status_output],
)
# ── Add New Solicitor section ──
gr.Markdown("---")
gr.Markdown("### Add New Solicitor")
gr.Markdown("Add a firm that isn't in the directory yet. It will be available immediately for the next generation run.")
with gr.Row():
with gr.Column():
new_firm_name = gr.Textbox(label="Firm Name", placeholder="e.g. MDM Solicitors LLP")
new_firm_address = gr.Textbox(label="Address", placeholder="e.g. 16 Lavitt's Quay, Cork, T12 ED74")
with gr.Column():
new_firm_domain = gr.Textbox(label="Domain (optional)", placeholder="e.g. mdmsolicitors.ie")
new_firm_email = gr.Textbox(label="Email routing notes (optional)", placeholder="e.g. returns@mdmsolicitors.ie")
add_button = gr.Button("Add Solicitor", size="sm")
add_result = gr.Markdown()
add_button.click(
fn=add_solicitor,
inputs=[new_firm_name, new_firm_address, new_firm_domain, new_firm_email],
outputs=[add_result],
)
# ── Current directory ──
gr.Markdown("---")
with gr.Accordion("View Current Solicitor Directory", open=False):
firms_display = gr.Markdown(value=get_current_firms)
refresh_btn = gr.Button("Refresh", size="sm")
refresh_btn.click(fn=get_current_firms, outputs=[firms_display])
demo.launch(ssr_mode=False)
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