Data
circular number revised october office director head executive department establishment
rental construction government quarter purpose background rescission authority policy definition
procedure determining rent charge construction federally owned housing agency regulation
inquiry isolation adjustment computation circular set forth policy administrative guidance
used executive agency establishing administering rental rate charge government rental
quarter related facility located within fifty district territory possession united
also set forth policy administrative guidance used executive agency respecting
construction federally owned housing exclusive military barrack civilian military well
employee government whether provided rental basis free united state circular
doe number deal determination whether construction housing please office management
budget circular number preparation submission budget section policy procedure circular
revised pursuant section version portion circular number policy construction family
housing rescinded august incorporated section rescinds circular number dated march
incorporates portion rescinded circular number policy construction family october circular
issued virtue authority vested president section delegated director office management
budget section executive order july section section executive order september
section executive order july reliance private housing policy federal government
rely private housing market provide housing civilian requirement service protection
lack available discussed circular number preparation submission budget subsection agency
must number acquire additional rental determination agency federal government must
adhere following determining rental rate government rental reasonable value rental
rate charge government quarter related facility based upon reasonable circumstance
quarter facility occupied made section intended reasonable value employee occupant
determined rule charge rent related facility level equal prevailing comparable
private housing located inducement federal employee whose allowance fixed statute
regulation number receive additional allowance service duty unless specifically authorized
section rent charge number provide housing serve inducement recruitment retention
encourage occupancy existing government properly determined accordance provision rental rate
fair government employee authorized occupant employee different agency living installation
similar employee living government quarter different rent number serve inducement
recruit retain rent reflect consistent local pattern federal quarter given
employee employee responsibility inform condition prevail near quarter duty station
might assigned accepting transfer employment duty defined term agency mean
executive department agency independent establishment executive branch corporation owned controlled
except tennessee valley general accounting process cooling either evaporation water
evaporative cooling refrigeration mechanical distribution base rental base rental rate
rental value established accordance provision applying administrative adjustment charge related
comparable comparable housing housing private sector generally equivalent size rental
number generally equivalent amenity related housing housing available landlord tenant
rental rate reflecting fair market value distinguished housing rented employer
employee basis friend consideration influenced rental government rental housing local
housing provided church religious society excluded definition comparable construction includes
conversion structure dwelling established established community ordinarily nearest population center
metropolitan statistical area incorporated unincorporated city town year round population
provided minimum essential medical facility least physician dentist available occupant
government quarter nonemergency basis private rental market housing available general
population determination based upon recently published decennial census united purpose
construction area dwelling space inside exterior party excluding basement service
storage space lieu reasonable reasonable value rental quarter measured test
employee would comparable housing open rental including charge related facility
based upon prevailing rate comparable private housing located general taking
account factor reduce increase value housing related related facility supply
service made available connection occupancy quarter number limited household furniture
garage trash laundry rental except specifically excluded herein term rental
includes furnished unfurnished quarter supplied specific government authority government contractor
person housing provided incidental service support government number limited government
owned leased trailer guard station mobile house housekeeping well nonhousekeeping
term excludes housing extreme deterioration unsuitable occupancy except exigent public
quarter designated occupancy member uniformed service loss includes quarter occupied
personnel rental basis section subsection room living space living finished
attic suitable living half room small space used living breakfast
dressing reception count made strip pullman hall storage utility unfinished
attic procedure determining rent charge determination reasonable value government rental
quarter based upon impartial study comparable private rental method employed
determine base rental involves direct comparison individual private rental housing
regional creates series economic model based upon survey comparable private
rental housing throughout method agency encouraged utilize survey whenever cost
administrative burden associated conducting individual method subject condition limitation forth
urban suburban government quarter located within five mile established urban
suburban base rental rate determined either staff contract applying recognized
real estate valuation none administrative adjustment provided subsection made site
space devoted official excessive heating cooling cost appraisal made urban
suburban already considered appraiser appraisal suitably made agency appraiser number
considered incorrectly calculated effect rural appraisal method used determine reasonable
value quarter number located within five mile established subject following
ensure uniform approach valuation conducting appraisal staff contract appraiser limited
comparing government rental quarter housing nearest established nearest established community
doe number contain sufficient comparables unduly affected severe economic appraiser
select comparable rental unit next closest established community doe sufficient
comparables doe number severely deflated inflated housing comparison limited adjustment
physical difference appraiser circumstance number make adjustment location isolation absence
site made administratively manner authorized regional survey subsection regional regional
survey used location government quarter regional survey method base rental
rate mean series economic model utilize typical rental rate comparable
private rental housing established community nearest site government quarter nearest
established community doe number contain sufficient comparables unduly affected severe
economic survey utilize comparable rental unit next closest established community
doe sufficient comparables doe number severely deflated inflated housing actual
analysis rental data establishment base rental rate accomplished using appropriate
statistical step wise multiple avoid duplication inconsistent agency quarter given
location coordinate survey plan conduct single survey applicable area selected
survey large enough permit adequate sampling comparable rental property several
established community encompass survey would establish rental rate large number
government quarter thereby reduce cost unit method analysis must capable
recognizing physical characteristic difference economic reflecting difference base rental private
rental housing sample reflecting extremely high rental rate excluded data
base subjected final appropriate adjustment made base rental rate established
quarter accordance provision subsection agency regardless method result survey appraisal
reviewed agency prior implementation assure fair developed accordance provision community
rental rate extremely high rental housing market reviewed periodically survey
determine whether change private rental housing market warrant revision base
rental rate quarter located near charge related facility government policy
minimize energy consumption found decrease occupant government rental quarter required
actual cost utility used natural cable water utility furnished private
company billed directly wherever government furnished utility metered rate utility
furnished government residential rate utility nearest established community appraisal method
used survey area survey method used used determining base rental
consumed amount government furnished utility individually metered measured determined actual
government furnished utility number individually metered consumption determined basis analysis
average amount utility used comparable private rental housing nearest established
community appraisal method used survey area survey method estimate usually
available local utility consumption determined using engineering table design heat
loss table american society heating refrigeration engineer meteorological utility charge
clearly shown separated rent utility charge charge nonhousekeeping impractical shut
heat electricity unused room employee otherwise entitled reduction section quarter
excessive proportionate reduction utility charge based area unused quarter inadequate
market comparably furnished housing purpose comparison furnished government rent otherwise
comparable unfurnished private unit used base adjusted reasonable charge adjustment
based actual replacement cost allocated useful life charge service provided
government number limited trash garbage lawn care snow removal based
upon prevailing rate service nearest established community appraisal method used
survey area survey method adjustment obtain base rental rental charge
comparable housing includes value downward adjustment obtain base rental rate
based prevailing rate service nearest established community appraisal method used
survey area survey method value furnishing service based upon national
average cost data excessive heating cooling deduction rental rate permissible
quarter require unreasonable additional expense employee heating cooling poor lack
weather related amount deduction determined rental quarter question require expense
occupant excess percent heating cooling season average heating cooling comparable
housing area climate zone determined suitable survey head agency determine
excessive cost excess percent average deducted annual rental administrative additional
adjustment form deduction base rental rate appropriate specific situation described
total amount deducted reason must number resulting rental rate occupant
less reasonable value since would constitute supplementation salary contravention rental
must number less percent base rental unless adjustment isolation rental
rate number less percent base rental isolated government supply quarter
location minimal community service available distance travel condition mode transportation
serve isolate employee minimal community agency shall grant reasonable adjustment
ameliorate direct economic effect utilizing procedure described nearest established community
used community calculating even though community number serve location comparable
private rental housing used establishing base rental mileage used computing
adjustment shortest route usually traveled rental quarter center nearest established
route closed weighted average adjustment used entire based upon number
month route would ordinarily adjustment designed recognize different category highway
mode range possible travel condition mode point value assigned category
point value represent difference associated mile category transportation quarter nearest
established point value multiplied number mile quarter nearest established produce
travel quarter nearest established community involves category mile distributed category
travel category isolation adjustment computation form point product column point
category added produce total must exceed total adjusted point mode
transport multiplied isolation adjustment factor based automobile mileage allowance determined
general service administration produce monthly dollar site living condition location
government housing number always found immediately adjacent survey appraisal amenity
listed generally present contributory value included base lack availability item
quarter location represents generally less desirable condition reflected negative percentage
adjustment base rental shown reliability adequacy water system provide potable
water free significant discoloration odor adequate pressure usual percent adjustment
made reliability adequacy electric service must equal exceed ampere power
system capable providing hour service normal occasional temporary outage considered
adequate backup generator amenity rated present regardless reliability primary power
percent adjustment made reliability adequacy fuel cooling sufficient fuel storage
capacity meet prevailing weather condition cooking electricity used adjustment made
deduction number percent adjustment made reliability adequacy police enforcement including
government employee enforcement available hour availability defined ability respond emergency
quickly officer nearest established part time officer number necessarily unable
meet test gap availability temporary illness annual temporary short number
render enforcement personnel unavailable government percent adjustment made fire insurance
availability reliability adequacy fire fire insurance available premium charge based
upon rating equal rating available comparable housing located adjacent nearest
established adequate adequate water fire retardant chemical trained personnel available
hour basis meet foreseeable either element adequate insurance adequate fire
fighting adjustment percent adjustment made reliability adequacy sanitation adequately functioning
sewage disposal system solid waste disposal whether community individually individual
sewage disposal system considered adequate even though require periodic long
usable period percent adjustment made reliability adequacy telephone twenty four
hour accessibility commercial telephone facility deduction percent authorized telephone service
unavailable within employee quarter within yard deduction percent authorized telephone
service within employee telephone service either private party line available
within yard deduction percent authorized telephone service available employee number
private line service number accessible hour noise absence frequent disturbing
noise offensive percent adjustment made miscellaneous following improvement paved street
percent adjustment made imposition privacy living administrative adjustment base rental
rate allowed living space privacy occupant agency make special determination
specific condition making certain condition number already reflected establishing base
rental loss occupant subject loss privacy nonduty hour virtue repeated
public visit occurring several time daily inhibited enjoying full range
activity normally associated rental occupancy restriction imposed activity quarter near
national cemetery quarter within view prison deduction number exceed percent
base rental rate proportional deduction made situation less frequency seriousness
impact upon privacy usage reflect seasonal space devoted official agency
determines portion quarter required official business loss living space reflected
adjustment base rental based square footage transient temporary quarter temporary
duty assignment uniformed service member permanent change transient charge quarter
occupied transient normally day assessed rate equivalent private transient housing
comparable type rate nightly weekly comparable private transient housing doe
number exist rental established determining reasonable monthly rental rate quarter
application provision adding monthly rate additional charge least percent cover
necessary additional administrative service total divided day nightly rate week
weekly temporary adjustment apply employee occupies quarter convenience government temporary
basis normally day doe number receive employee maintains agency authorized
adjust rental rate quarter unit combined rent rent mortgage payment
paid period occupancy number excessively adjustment number exceed percent base
rental rate quarter unless agency determines circumstance fully justify greater
quarter excessive inadequate size lack housing appropriate size employee provided
government quarter size quality either excessive inadequate prudent employee would
selected private exceptional base rental rate reduced percent direct proportion
degree excess reduction number continue beyond month availability either appropriate
government rental quarter private rental except agency determines reassignment quarter
number benefit change administrative specific quarter rental agency implement administrative
adjustment reflect change factor contained subsection soon possible learning normally
within cyclical annual newly acquired charge rental quarter related facility
shall adjusted periodically accordance private rental market survey appraisal made
month september adjustment made march following deferred start first period
begin march following rental adjustment based survey appraisal effect usual
survey month october adjustment made march deferred march adjustment based
change actual date survey september private rental market survey appraisal
made month march adjustment made march deferred start first period
begin march following rental adjustment based survey effect usual survey
month april adjustment made march deferred march adjustment based change
actual date survey september adjustment based survey base rental rate
established rental quarter shall affirmed adjusted survey appraisal private rental
least every fifth year base rental rate quarter increased percent
application rent series city average revised consumer price index urban
wage earner clerical rent whichever occurs year change private rental
market nearby established community indicate need adjust base rental rate
basis survey appraisal rental adjustment based change annual adjustment base
rental rate shall made applying percent change rent series month
year last regional survey reappraisal private rental market rate shall
effective beginning first period start march though effective adjustment shall
based preceding september data provide required lead annual adjustment isolation
adjustment factor currently recomputed year reflect government mileage allowance automobile
published general service administration last september isolation adjustment factor used
compute monthly isolation adjustment applicable rent charged starting first full
period march done coincide implementation rental rate adjusted rent series
required section annual adjustment ensure rate government furnished service keep
pace current shall adjusted appraisal rate average residential rate service
nearest established community last survey utility cost adjusted amount coinciding
change appropriate component september consumer price index urban wage earner
clerical nonfood expenditure seasonally city adjusted value furnishing service based
upon local national average change effective beginning first period start
march periodic cycle year cycle year survey appraisal month within
cycle year occurs different time different employee quarter within since
annual adjustment effective march based preceding september cycle year adjustment
particular quarter facility shall made initial survey appraisal private rental
market made month march initial adjustment made start first period
begin march following initial survey appraisal private rental market made
month september initial adjustment made accordance procedure forth subparagraph newly
acquired rate newl acquired quarter shall prevailing similar government rental
quarter established initial survey appraisal establish valid realistic comparability private
rental housing shall made upon acceptance newly acquired corresponding rental
rate shall made effective upon initial adjustment rental rate shall
made incremental survey adjustment result increase rental rate percent current
rental increase imposed incrementally period number exceed condition applied equal
increment least quarterly qualification principle comparability private rental practice modified
condition described extension lack available alternative employee must sometimes occupy
space quarter generally unsuitable space originally built seasonal occupancy number
originally built quarter suitable particular type rooming bachelor residence hotel
type barrack type guard station comparable rental data obtained professional
appraisal number rental rate determined square footage rate equivalent half
base rental rate square foot charged nearest adequate rental quarter
federal rate apply shelter addition thereto related facility rate comparable
rental charge based upon desired capacity remain effect occupant without
regard fluctuation number occupant time time either designed building space
assigned occupancy several person common space building distributed occupant proportion
space assigned sole occupancy detremine number square foot chargeable common
space lounge quarter uniformed service rental rate charge incident occupancy
quarter rental basis member uniformed service established accordance provision quarter
designated inadequate public quarter substandard pursuant regulation surgeon general public
health service secretary defense transportation require special treatment total rental
plus charge furniture utility except number exceed percent member basic
allowance rental used preceding rate obtained addition deduction required authorized
elsewhere circular applied base rental including requirement contained subsection rental
number less percent base rental instance certain hardship case continued
occupancy public quarter former uniformed service member dependent dependent deceased
service member amount equivalent member full basic allowance quarter housing
allowance variable housing charged period time properly allowed particular occupancy
quarter instance normally number exceed former federal employee occupant dependent
deceased federal employee continue occupy government rental quarter period normally
number exceed occupant continue established rental rate alternative provision circular
number apply following employee attend training program federal private facility
cost housing factored program cost agency valuation rule circular need
number long diem rate actual diem expense rate paid employee
reflect fact housing provided cost training situation employee receiving diem
actual diem expense rate occupying government diem paid employee reflect
fact housing provided cost employee receiving remote worksite commuting accordance
housing provided cost allowance paid consist factor housing cost portion
effort made preparation circular allow unusual circumstance exist respect rental
exception requirement included circular upon written request unusual circumstance demonstrated
office management budget application provision circular number result rental rate
equivalent reasonable value quarter exception granted director office management agency
concerned notified construction federally funded unless otherwise provided following provides
guidance agency determining housing construction need construction determination number family
housed pattern housing agency determine number family housed particular circumstance
probable pattern family size composition statistical study family number dependent
within service agency adjusted agency change staffing national trend family
agency adding limited number house station housing already agency first
make certain existing housing otherwise available agency properly ascertaining proper
utilization existing agency determine required establish proper pattern housing determination
must discount temporary unusual peak number employee number necessarily recurring
requirement seasonal employee must three general situation basically different housing
requirement likely small five government house supplied likely number stable
family pattern predicted statistical reasonable method meeting housing requirement circumstance
supply three three bedroom bedroom four bedroom medium five government
house group probably still small expect stable family group large
permit building house agency seek develop flexible housing view family
size would best construct mostly three bedroom smaller number bedroom
four bedroom large government house reasonable expect fairly stable family
pattern agency determine pattern described utilizing table plan provide appropriate
number distribution military installation probable number personnel entitled family housing
quarter position determine family housing table floor area given table
normal construction limit govern maximum area house except agency construct
statutory maximum limitation housing commanding officer unusual number room governed
table showing relation number bedroom square footage consider exception special
circumstance fully number room person room bath bath household provided
bedroom story story table type family dwelling family dwelling similar
type acceptable dwelling normally built local area constructed whenever full
advantage taken economy construction maintenance multiple family dwelling construction single
family dwelling receive special consideration location remoteness station community facility
make undesirable standpoint employee recruitment retention satisfactory living condition adverse
circumstance house employee multiple family prospective rental level effect type
dwelling constructed also governed amount rent occupant afford public quarter
excepted determined accordance care must taken ensure dwelling would rent
rate within reach employee case large number high salaried personnel
would normally rent larger house usually provided station ability hold
employee government service dependent upon housing agency construct limited number
larger house upon securing specific advance approval determination number room
provided family number room provided must based size normal composition
family consideration given trend family permissible provide larger house civilian
director military commander large military officer general flag chief foreign
service foreign service officer rank career limited higher salaried personnel
afford commercially comparable rent superior table indicates number room bedroom
normally planned family varying consider justified exception depending upon remoteness
small medium station extent family isolated normal community maximum minimum
floor area dwelling unit bedroom bedroom bedroom bedroom minimum normal
maximum table multi family apartment construction bedroom house construction proposed
provide less square footage minimum must specifically approved applies flat
multi family number recommended single duplex budget estimate number considered
construction beyond normal limit unless accompanied specific determination agency specified
maximum applies single family house without basement higher salaried personnel
applies single family house without basement higher salaried personnel larger
area considered special justification head large flag unusual circumstance area
area shown table increased percent outside continental united commanding officer
civilian head large condition extreme isolation family confined home long
period weather condition lack community facility within reasonable minimum floor
area represent limit number deemed advisable building permanent minimum area
used multiple family maximum floor area represent limit federal fund
need number invested provide housing reasonably commensurate income highest income
although agency always determine grade normal range grade personnel required
permitted occupy government housing minimum size number bedroom needed provided
lowest grade order housing number expensive occupant could expected rent
securing quarter larger quarter provided progressively higher grade maximum personnel
general schedule grade rank equivalent military rank special special feature
provided meet special work isolation extra room outside door employee
whose home also work special access bath shower room without
going house employee work particularly dirty shower facility number provided
work fireplace remote area wood readily available fireplace would serve
practical extra storage space facility distance market necessitate purchasing food
supply space recreation purpose family confined house long period time
weather conditioning installed living quarter location warmest month year bulb
temperature higher hour bulb temperature higher conditioning otherwise permitted standard
described employ evaporative cooling engineering study indicate feasible economical refrigeration
system install suggested department agency initiate priority system installing conditioning
existing personnel living quarter ensure conditioning quarter warmest area criterion
completed design agency consult uniform building code code developed council
american building official guidance planning construction permanent family housing number
impose unreasonable uneconomical burden upon compliance design agency shall plan
construction family housing accordance circular nationally recognized design forth uniform
building code code developed council american building budget request apportionment
request purpose shall based upon compliance approved design standard provision
squarefoot construction cost number exceed generally recognized prevailing area number
federal dwelling similar size type exception made agency constructing housing
outside continental united state climatic condition local building code restriction
prevent exception plainly forth budget apportionment budget apportionment consult circular
number preparation submission budget subsection guidance respecting budget apportionment agency
following guideline must also observed establishing charge rental quarter related
facility developing agency regulation procedure implementing conflict avoid potential conflict
agency number assign employee occupant quarter subordinate perform appraisal serve
member regional survey team used recommend rent consistent local interagency
several different federal agency provide rental quarter agency take necessary
step ensure consistent local pattern rent utility agency urged establish
interagency committee coordinate oversee establishment consistent uniform rental agency record
regarding recommendation full record finding recommendation appraiser survey well documentation
justify administrative kept agency agency central record sufficient information maintained
centrally agency allow agency management informed status administration requirement procedure
agency provide procedure dealing request reconsideration rental determination leave charge
employee leave continue charged quarter related unless quarter vacated made
available landlord tenant agency administrative official employee understanding circular agency
make clear assume customary responsibility landlord occupy rental quarter assume
customary responsibility required agency regulation specify condition agency require occupancy
government rental accordance limitation cited section provides employee member occupancy
rental quarter number required unless agency head determines necessary service
property government adequately safe sanitary agency head ensure government rental
quarter safe although adjustment basic rental rate permitted circumstance excessive
heating cooling poor lack potable condition number permitted continue longer
absolutely agency housing federal agency provides rental quarter shall appoint
principal housing officer responsibility supervise agency implementation policy information concerning
contact office management office federal procurement telephone leon panetta director
appendix isolation adjustment computation monthly adjustment described section step determine
distance mile quarter nearest established community affected category transportation listed
figure enter mileage appropriate block column step multiply mileage figure
entered column point value listed column affected category transportation produce
point point category subtotal point category subtotal reflect relative difference
cost time mode step category point column produce total total
must exceed point adjustment figure column column column category point
travel value mile point paved road rail unpaved improved road
unimproved road pack foot special purpose conveyance total point step
calculate isolation adjustment factor using following multiply reflect round trip
point reflect number trip month multiply current automobile mileage mileage
date resulting rounded nearest isolation adjustment factor step multiply total
adjusted point isolation adjustment factor produce monthly adjustment isolation rounded
nearest whole monthly adjustment return